ComDoc DMS

All business documentation – EASILY accessible and DIGITALLY archived

ComDoc is a Document Management System developed in response to the growing needs of the domestic market for a complete, simple and functional solution for archiving and manipulation of documents.

ComDoc, in accordance with all security standards, allows permanent storage as well as tracking the history of a single document.

ComDoc DMS

Sva poslovna dokumentacija
Lako dostupna
Digitalno arhivirana

ComDoc je Document Management System razvijen kao odgovor na rastuće potrebe domaćeg tržišta za jednim kompletnim, jednostavnim i funkcionalnim rešenjem za arhiviranje i manipulaciju dokumentima.

ComDoc, u skladu sa svim bezbedonosnim standardima, omogućava trajno čuvanje kao i praćenje istorije jednog dokumenta.

E invoices

The DMS has the ability to communicate with the electronic invoice system, according to predefined rules that the Ministry of Finance.

Digitalization of public procurement

The integration of ComDoc with Dynamics NAV digitizes the public procurement process.
By using this solution, the whole process is better organized and standardized, operating costs are reduced and efficiency is increased.

What does DMS do?

The DMS application consists of three modules – Digital Registry Office, Workflow and e-Invoices. The document is entered into the system and archived under a given category and a specific subject. It is possible to automate the process of moving the document, through workflow. The system monitors the lifespan and flow of the document and its history. Electronic book keeping and digital signing are enabled.

1. Enter of a document

Documents in DMS can be archived in three ways:

  • Scanning – archiving documents in paper form
  • Loading – Entering digital documents from your computer
  • By generating documents from templates – archiving documents created from a predefined Word template

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When entering documents in DMS, in addition to the basic attributes, the document can be described in more detail with additional attributes, which will be important for further document management in the application. You can assign new attributes or modify existing ones, creating a new version of the document and keeping track of the document’s change history.

2. Organization of the document

Within the DMS application, three levels of document organization are distinguished: Document categories, Document types with associated attributes, Cases.

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  • Categories of documents represent the physical places of placement of documents and are the basis for user privileges over documents. A category tree can be defined according to the needs of the company that uses the application.
  • Types of documents are used for the division of documents based on their nature – Account, Contract, Letter. Each type of document can be assigned the appropriate attributes that are the carriers of additional information about the document – Amount, Payment Term, Sender, Turnover Date. Document attributes can be Text, Date, Numerical, and Enumerative.
  • Objects are used to logically link documents that can be placed in different categories. Access and manipulation of documents in the case are limited by the user privileges of the users themselves.

3. Search of a document

One of the main features of the DMS application is the quick and easy search of archived documents.

More details

All the information entered by the user as document attributes, as well as the data generated by the system itself when entering documents into the system, represent search parameters that can be arbitrarily crossed.

4. Sharing a document

The DMS app allows you to share archived documents by sending them via e-mail.

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If the document is shared with the user of the application, an e-mail is forwarded a link to the viewing of the document in the application. If the document is shared with a third party, that is not the user of the application, the document is forwarded by e-mail, which can be downloaded.

5. Digital signature

The use of a digital signature facilitates the conclusion of an agreement and shortens the processing time of information.

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The significance of the possibility of digital signing documents in the DMS application is reflected in the authentication of the content of the document and guaranteeing the identity of the signatory.

6. Workflow

Through the Workflow module of DMS, it is possible to create an unlimited number of configurations of procedures with different number of steps and users working on them. Procedure configurations can be created by system administrators independently, without the intervention of developers.

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The links between the steps of the procedure can be adjusted arbitrarily – they can take place linearly, may contain branching, or have backlinks. Basic operations on documents are configured for each step individually. In the section of the application for reviewing the history of the procedure, all user actions can be monitored, as well as the flow of the document through the procedure, from start to completion.

7. Work and e-book

The DMS application enables the creation of a component number of a configurable format, which can consist of a category code, separator, year and number series.

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The work number can be configured specifically for documents and specifically for cases. It is also possible to keep an electronic workbook that is downloaded to the user’s computer in XLSX format.

8. Privileges

The system administrator is able to create accounts for users, as well as to grant privileges in terms of document management in the system.

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Privileges are granularly set; The privileges to user can be assigned or revoked to manage documents, cases, workbooks, and contacts. In this way, access to documents is protected by assigned privileges in the system.

9. External services

DMS is an open application that has built-in mechanisms that enable communication with external systems through web services.

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In addition to creating user accounts and managing the contact database in DMS, synchronization with ERP systems and Active Directory service is possible.

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Why ComDoc DMS?

Benefits of the solution

ADVANTAGE FOR EMPLOYEES:

  • View documents
  • Division of jobs
  • Easy operation and handling

ADVANTAGE FOR MANAGEMENT:

  • Insight into the flow of data
  • Insight into the status of the case
  • The ability to improve the process

ADVANTAGE FOR THE COMPANY:

  • Faster and easier process
  • High level of data protection
  • Predefined document flow
  • Insight into the entire life span of a document
  • Easy accessibility
  • Good organization
  • Saving time and money
  • Simple and secure digitization
  • Simple manipulation and exchange of documents

FAQ

Questions and answers

WHO NEEDS COMDOC?

To all companies, regardless of size. Companies that have problems with storage and exchange of documentation, with frequent loss or damage of a paper document.

CAN I INSTALL THIS SOLUTION IN MY OWN DATA CENTER?

The solution is available as a service on Coming Cloud platform, and can be installed on
user’s location.

IS COMDOC POSSIBLE TO INTEGRATE WITH ERP SYSTEMS?

ComDoc is designed as an open system where the user has the possibility of integration with existing ERP systems, as well as with the Active Directory service.

IS COMDOC DMS COMPATIBLE WITH ALL MOBILE DEVICES?

Yes, mobility and availability anytime and anywhere is one of the features of ComDoc DMS.

WHAT ARE THE BENEFITS OF USING COMDOC ON CLOUD INFRASTRUCTURE?

In the cloud, documents are available at any time, all you need is access to the Internet and a browser.

ARE DOCUMENTS SECURE IN COMDOC SOLUTION ON CLOUD INFRASTRUCTURE?

Documents are safe because we use modern cyber security solutions and guarantee data.

CAN I MANAGE COMDOC SOLUTION ON MY OWN?

Yes, ComDoc is designed so that user-side administrators can independently manage the system without the intervention of developers.

Social responsibility

Using ComDoc DMS:

Save money

The smaller retail chain spends annually on paper, printing and documentation storage up to 150,000 euros

You're saving the forests

A medium-sized bank produces as many as 11 million sheets of paper annually, according to NALED research

Be part of 7% of environmentally responsible companies

You are among only 7% of environmentally responsible companies and institutions in Serbia that operate electronically

In addition to all of the above, it is very important to note that using our DMS solution, you can make a big saving in paper consumption.

In addition to material benefits, by saving paper, you also save natural resources and classify yourself as a socially responsible company.

REFERENCES

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Ilustracija knjige izdna naziva tomas knjigovodstvo
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mondi-logo
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VIDEO – ELECTRONIC INVOICING SOLUTION

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COMING - Computer Engineering

Toše Jovanovića 7, 11000 Beograd
+381 (0)11 3 544 644
www.coming.rs

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The trial period is free and non-binding.

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